SOCIETY FOR APPLIED SPECTROSCOPY, INC.

BYLAWS

ARTICLE I. MEMBERS

SECTION 1. All members of the Society shall be classified in one of the categories described under Article IV of the Constitution.

SECTION 2. MEMBERSHIP is established by application in writing, accompanied by payment of dues. RESIGNATION of membership is established by submitting a written statement of resignation to the Executive Director or Secretary.

SECTION 3. A REGULAR MEMBER may vote and hold office in the Society. Regular Members shall have an annual subscription to Applied Spectroscopy by reason of dues paid. A regular member may qualify for Interim Dues as designated in Article VII, Section 1 of the Bylaws for the first year after he/she no longer qualifies as a student member. Members under the Interim Dues category have all rights of a Regular Member including an annual subscription to Applied Spectroscopy.

SECTION 4. An HONORARY MEMBER enjoys all the privileges of a Regular Member for life. Honorary Members shall have a subscription to Applied Spectroscopy gratis.

SECTION 5. A SPONSORING MEMBER may designate one representative who shall enjoy all the privileges of a Regular Member and shall act as a liaison with the Society. This representative shall receive a subscription to Applied Spectroscopy by reason of dues paid.

The SPONSORING MEMBER levels and benefits will be as follows:

(a) Contributing Sponsors will be privileged to have their name listed on the Masthead page of Applied Spectroscopy. Will be allowed one use of one local section mailing list of their choice. Will receive a 12-month subscription to Applied Spectroscopy. Will have a company listing in all SAS promotional literature as well as in the Journal. Will have a hot link from the SAS home page to their web page. May have one news release about the company or a specified product printed in the "What's New" section of Applied Spectroscopy. Will be eligible to participate in local section activities.

(b) Sustaining Sponsors, Silver will receive all benefits of Contributing Sponsors. The Silver Sustaining Sponsor will be allowed one use of the entire SAS mailing list and two complimentary memberships.

(c) Sustaining Sponsors, Gold will receive all benefits of Silver Sustaining Sponsors plus will be privileged to be allowed two uses of SAS mailing list and five complimentary memberships. Will be privileged to have the sponsor’s logo featured monthly in the journal, Applied Spectroscopy.

(d) Sustaining Sponsor, Platinum will receive all benefits of Gold Sustaining Sponsors plus be privileged to be allowed three uses of SAS mailing list and ten complimentary memberships.

SECTION 6. A STUDENT MEMBER shall not hold National Society office, serve as a voting delegate to the National Society Governing Board Meetings, nor vote on any matters pertaining to the Society. Student Members can serve as Local Section officers and committee members at the local and national level and as technical section officers and committee members.. The extent of his/her participation in the business of a Local or Technical Section is the prerogative of that Section except for the limitations stated in the Constitution and Bylaws of the Society. Student Members shall have an annual subscription to Applied Spectroscopy by reason of dues paid.

SECTION 7. An EMERITUS MEMBER shall enjoy all the privileges of a Regular Member for life. Emeritus Members shall be supplied Applied Spectroscopy at no cost if the member so desires.

SECTION 8. A RETIRED MEMBER shall enjoy all the privileges of a Regular Member. Retired Members shall have an annual subscription to Applied Spectroscopy by reason of dues paid.

SECTION 9. A DISTINGUISHED SERVICE AWARDEE shall have all the privileges and rights of a Regular Member. Distinguished Service Awardees shall have a subscription to Applied Spectroscopy gratis.

ARTICLE II - QUALIFICATIONS FOR ELECTION/APPOINTMENT

SECTION 1. Only members in good standing of the Society shall serve as elected or appointed officers or Governing Board members.

SECTION 2. Candidates for Society office shall have served at least two years in one of the following capacities or one year each in two of the following capacities: executive committee elected or appointed member, journal editorial board member, delegate to the Governing Board, Local or Technical Section officer, or chair of a Society committee.

SECTION 3. No elected or appointed officer including the Editor-in-Chief of the Journal shall be eligible to serve for more than two (2) consecutive terms in the same office unless, by vote of the Executive Committee and Governing Board, additional terms are approved.

SECTION 4. Nominations for the 10 at-large Governing Board members may come from the Nominating Committee, any Local Section, any Technical Section, or in an open nomination call through the Newsletter and the Journal. The list of nominees will be submitted through the Nominating Committee. Five (5) Governing Board members are to be elected as a group by the Local Sections Officer's Representative (maximum one representative per section). The Local and Technical Section Affairs Committee will coordinate the nomination and election of these 5 members.

ARTICLE III - DUTIES OF THE OFFICERS AND GOVERNING BOARD MEMBERS

The duties of the officers are in addition to those stated in the Constitution, Article VI.

SECTION 1. The PRESIDENT shall:

(a) preside at meetings of the Executive Committee and Governing Board.

(b) oversee preparation of an agenda for each meeting of the Governing Board and the Executive Committee.

(c) appoint a Parliamentarian to serve a one- year term, concurrent with his/her year as President. The person appointed Parliamentarian is expected to be familiar with parliamentary procedure as defined in Robert's Rules of Order and with the Charter, Constitution and Bylaws of the Society.

(d) serve as ex officio member on all committees except the Nomination Committee.

(e) appoint, with the concurrence of the Executive Committee, such other committees, standing or ad-hoc, as the Society shall from time to time deem necessary to carry on the work of the Society.

(f) submit a written report at each regularly scheduled meeting of the Governing Board.

(g) serve as FACSS Delegate.

SECTION 2. The PRESIDENT-ELECT shall:

(a) perform all duties that may be delegated to him/her.

(b) appoint such committee chairs-elect and members as specified by the Bylaws. The President-Elect or his/her designee shall be Chair of the Constitution and Bylaws Committee.

SECTION 3. The PAST PRESIDENT shall:

(a) assist the President, Executive Committee, and/or Governing Board as requested.

(b) be in charge of the review and update by the Executive Committee of the SAS Handbook for Officers and Committee Members.

(a) be responsible for the minutes of all Governing Board and Executive Committee meetings.

(b) call the roll at the Governing Board meetings and determine the presence of a quorum.

(d) submit a written report at each regularly scheduled meeting of the Governing Board.

(e) perform all of the duties incident to the office of Secretary and such other duties as requested by the President, the Executive Committee and/or the Governing Board.

In the absence of the Secretary from any meeting of the Governing Board or Executive Committee, a Secretary pro tempore may be appointed by the President to record the minutes of the meeting.

SECTION 5. The TREASURER shall:

(a) serve as the chief financial officer of the Society.

(b) keep and maintain, or cause to be kept and maintained, full and accurate accounts of the properties and business transactions of the Society including accounts of its assets, liabilities, receipts, and disbursements.

(c) deposit all funds in the name and to the credit of the Society with such federally insured account or other depositories as approved by the Executive Committee.

(d) maintain proper signature authority on Society accounts with such authority being limited to the Treasurer, the Executive Director, and the person chosen to be President-Elect on the same ballot from which the Treasurer is chosen. The said incoming President-elect shall continue to have signature authority during his/her term as President and as Past President, a total of three years.

(e) make reports on the financial status of the Society at least quarterly to the Executive Committee, and shall at the first Governing Board meeting of the fiscal year present an annual report, including a balance sheet, a statement of revenue and expenses, and statements of cash flow and changes in fund balances for the preceding fiscal year.

(f) hold, oversee, and report on special designated funds separate from Society and Journal accounts. In the event of dissolution of the Society, the special designated funds shall revert back to the co-sponsoring organizations.

(g) perform all of the duties incident to the office of Treasurer and such other duties as requested by the President, the Executive Committee and/or the Governing Board.

SECTION 6. The EXECUTIVE COMMITTEE shall:

(a) annually conduct a performance review of the Executive Director and the operation of the Society Office.

(b) discuss plans for the following year with the Executive Director and set mutually agreed upon goals for the following year's performance review.

(c) recommend any changes in dues and their allocations to the Governing Board for consideration at the Governing Board Meeting prior to the Annual Meeting. The new dues will become effective on the first day of the fiscal year following the Annual Meeting.

SECTION 7. The GOVERNING BOARD members:

(a) shall attend Governing Board Meetings;

(b) can be reimbursed up to $200.00 for each meeting for travel expenses. All requests for travel reimbursement must be made within 30 days of the meeting or reimbursement will be forfeited;

ARTICLE IV - REMOVAL FROM OFFICE

SECTION 1. If a member of the Executive Committee has been asked to resign as defined in Article XV of the Constitution and has declined, the matter can be placed on the agenda of any meeting of the Governing Board by vote of any four (4) voting members of the Executive Committee. The individual whose removal is sought must be notified in writing of this action at least one (1) week in advance of the Governing Board meeting. Notice of this action shall be included on the agenda of the Governing Board meeting.

SECTION 2. During the proceedings before the Governing Board concerning a removal from office, the presiding officer will be the person elected by a simple majority vote of the Governing Board, except that no person who is a member of the Executive Committee may preside. The individual whose removal is being sought is entitled to the assistance of up to three (3) persons of his/her choice in these proceedings. The proceedings will take place under Robert's Rules of Order.

SECTION 3. Removal of a member of the Executive Committee from office requires the approval of three-fourths (3/4) of the Governing Board who are present and voting.

ARTICLE V - Executive Director

The Executive Director shall:

(a) maintain the membership records of the Society.

(b) conduct the routine daily business of the Society under the direction of the elected officers and Governing Board of the Society.

(d) supervise all of the Society staff.

(e) prepare a budget for the operation of the Society and the Journal, in consultation with the Executive Committee.

ARTICLE VI - FISCAL YEAR

The fiscal year of the Society shall begin January 1st and close December 31st of each year.

ARTICLE VII - DUES

SECTION 1. The current annual dues of the several types of membership shall be as follows (2002 rates):

Regular U.S. Member $70.00
Regular Canada/Mexico Member $85.00
Regular International Member $110.00
Interim U.S. Member $40.00
Interim Canada/Mexico Member $55.00
Interim International Member $80.00

Student U.S. Member $20.00
Student Canada/Mexico Member $35.00
Student International Members $60.00
Retired Member $20.00
Emeritus Member None
Distinguished Service None
Honorary Member None
Technical and Local Section Member
Choice of one free
With SAS Membership. Additional Sections $10 each
Non-SAS Member Technical Section Member
$20 each
Sponsoring Member:
Contributing $500.00
Sustaining, Silver $1000.00
Sustaining, Gold $1500.00
Sustaining, Platinum $2000.00
Sustaining, Platinum for 3 years $5000.00

SECTION 2. PROMOTIONAL MEMBERSHIP FEES shall be a special one-time fee, approved and set for each event by the Executive Committee. Promotional membership applies to new members only.

SECTION 3. The ANNUAL DUES of all members are due and payable on or before the beginning of each fiscal year.

SECTION 4. SUSPENSION FOR NON-PAYMENT OF DUES. A member who fails to pay the annual dues on or before January 31 shall automatically be suspended from membership privileges and his/her subscription to Applied Spectroscopy canceled.

SECTION 5. REINSTATEMENT. A suspended member may be reinstated upon payment of the current year's dues. A reinstated member who desires to receive the issues of Applied Spectroscopy which he/she missed must pay postage for the shipment.

SECTION 6. ADDITIONAL DUES. A Local Section may assess additional dues at the discretion of its Executive Board or as specified by the Section's Bylaws.

SECTION 7. SETTING OF DUES. Future dues will be set at the Executive Committee Meeting prior to the Annual Meeting and will become effective on the first day of the fiscal year following the Annual Meeting. The dues will be automatically changed annually by a level corresponding to the previous year’s inflation rate, as reflected in the Consumer Price Index or other suitable measure, rounded to the nearest dollar, or another level recommended by the Executive Committee and approved by the Governing Board.

ARTICLE VIII - ALLOCATION OF DUES

SECTION 1. The dues collected from the Regular Members, Student Members, Retired

Members and promotional memberships shall be allocated as follows:

Account of the Society 85%
Local Section or Technical
Section per member’s choice 15%

The Local Section or Technical Section allocation shall be calculated by the Executive Director and forwarded to the Treasurer of the Local or Technical Section with which the member is affiliated upon receipt of the completed Local or Technical Section annual activity questionnaire provided by the Society Office.

SECTION 2. The dues collected from a Sponsoring Member shall be allocated as follows:

Account of the Society 65%
Local or Technical
Section per member’s choice 35%

The Local or Technical Section allocation from Sponsoring Members shall be divided per capita based on SAS regular and student membership among the existing Local and Technical Sections and forwarded to the Treasurers of these Sections upon receipt of the completed Local or Technical Section annual activity questionnaire provided by the Society Office.

ARTICLE IX - DISBURSEMENT OF FUNDS

SECTION 1. Regular budgeted expenses of the Society shall be paid or authorized by the Treasurer. Non-budgeted payment to private individuals shall be paid only upon receipt of a proper voucher processed by the Executive Director and found in compliance with Society expense guidelines. All expenses must be submitted to the Society office within 30 days of the event or travel dates in order for reimbursement to occur.

SECTION 2. No officer, member, or employee of the Society shall incur any non-budgeted financial obligations in the name of the Society without the consent of the Governing Board or, in the interim between meetings, of the Executive Committee.

SECTION 3. Expenses of the Society not specified and provided for in the budget must be approved by the Governing Board before payment or, in the interim between meetings, by the Executive Committee.

SECTION 4. The completed annual activity questionnaire must be received by the Society Office on or before October 30th for the dues to be allocated for that year. The dues not allocated will be returned to the National budget.

ARTICLE X - PUBLICATIONS

SECTION 1. NEWSLETTER. The Newsletter Editor shall:

(a) be responsible for the regular publication of the Newsletter.

(b) have the prerogative to appoint an editorial staff to assist him/her. The Newsletter Editor's duties shall include, but not be limited to, the publication of the Society news, items of interest to the membership, personal notes concerning members, and Governing Board business. The Newsletter is the official document where the Governing Board minutes are published.

SECTION 2. JOURNAL. The Editor-in-Chief of Applied Spectroscopy shall:

(a) be responsible for the regular publication of the Journal of the Society.

(b) have the prerogative of appointing an editorial staff to assist him/her.

(d) receive scientific papers, consider with the assistance of appropriate reviewers their suitability for publication , and prepare those acceptable for publication with a minimum of delay.

(e) promote the publication of Society news, announcements of meetings of the Society and related organizations, abstracts of papers, book reviews, personal notes concerning members, et cetera.

(f) continually strive to improve the professional reputation of the Journal within the limits of the annual budget of the Journal.

(g) establish all subscription rates to the Journal, other than those through membership, with approval of the Executive Committee.

SECTION 3. Applied Spectroscopy shall be published twelve (12) times per year.

SECTION 4. Members outside the United States may be assessed an additional charge to cover delivery costs of Applied Spectroscopy. The delivery charge shall be set by the Executive Committee on the basis of recommendations by the Editor-in-Chief.

SECTION 5. The following provisions apply to Applied Spectroscopy:

(a) Approval of all manuscripts for publication in Applied Spectroscopy may be made only by the Editor-in-Chief, following recommendations from external reviewers.

(b) All manuscripts submitted for publication in Applied Spectroscopy shall not have been published elsewhere except in the form of company or government reports.

(c) Publication in Applied Spectroscopy is not a requirement for papers presented at meetings or symposia sponsored by the Society or Local Sections.

(d) Groups of papers on closely related topics, proceedings of meetings, or
symposia may be published as separate volumes.

(e) Special invited papers and critical reviews may be published.

(f) Only the Society may copyright material in the name of the Society for Applied Spectroscopy. If a volume is to be copyrighted by a Local Section, the suggested form is "Copyright, 19xx, Northwestern Section, Society for Applied Spectroscopy."

(g) The Society for Applied Spectroscopy shall own the copyright for the original and any renewal term thereof of any manuscript of an author which is published by the Society. The author of any such manuscript shall have the right to make a nonprofit or noncommercial use of the work provided that he/she affixes to each copy the copyright notice used by the Society when the manuscript was first published. The author shall have the right to make or authorize any for-profit or commercial use of any such writing only after first obtaining the written consent of the Executive Director.

SECTION 6. CONSTITUTION AND BYLAWS. The Constitution and Bylaws shall be published on a periodic schedule to be determined by the Executive Committee.

ARTICLE XI - ELECTIONS

SECTION 1. The election of officers and At-Large Governing Board Members of the Society shall be conducted in the manner prescribed in these Bylaws and completed by September 1. A lapse of not less than twenty-one (21) days shall be permitted between mailing out the ballots and the closure of the election.

SECTION 2. The Executive Director shall prepare a ballot listing candidates for At-Large Governing Board Members and the respective offices who have been nominated according to procedures defined in Article XIII, Section 11. The ballot shall give such information about each candidate as is necessary to identify him/her clearly. The ballot shall have a provision for write-in for each office. The Executive Director shall mail a ballot to each voting member of the Society or, in the case of electronic balloting, shall mail a paper ballot to any member that requests one. The Executive Director shall include an envelope for return of the ballot and a second envelope marked "Ballot" to be opened by the Tellers after verification by the Executive Director. The ballot shall specify the date of closure of the elections.

SECTION 3. At the termination of the election the Executive Director shall open the letters and give the ballots to the Tellers for counting. The Tellers shall give the President a signed statement of the count. The ballots shall be held at the Society Office until the end of the current fiscal year.

SECTION 4. The letter balloting for Amendments to the Constitution shall proceed in the same manner as under Sections 1 and 2 of this Article, except that the ballot shall show a printed statement of the proposed amendment instead of the names of candidates and may occur at any time during the year.

SECTION 5. If deemed viable, electronic balloting may take place in lieu of or in addition to mail balloting.

ARTICLE XII - LOCAL SECTIONS

SECTION 1. Persons elected as Local Section officers must be members in good standing of the Society for Applied Spectroscopy.

SECTION 2. The Secretary in each Local Section shall inform the Executive Director of the results of the annual election of officers in his/her Section and shall register the names of delegates and alternate delegates to the Governing Board.

SECTION 3. Local Sections shall be encouraged to promote such scientific meetings as may conform to the objectives of the Society as stated in Article II of the Constitution.

SECTION 4. In order to receive a local section dues distribution and in order to maintain the status of an active chapter, Local Sections are required to annually file a completed Local Section Questionnaire provided by the National Office. Questionnaires must include a list of current officers (a minimum of two officers must be named) of the Section and must be filed by October 30th of each year.

SECTION 5. NEW LOCAL SECTIONS. An organized group interested in becoming a Local Section of the Society for Applied Spectroscopy may petition the Governing Board of the Society for Local Section status. The petition should include:

(a) A list of officers and expiration date of each officer's term.

(b) A copy of the local Constitution and Bylaws.

(d) The name of the city where meetings are held and meetings planned.

(e) Projected membership.

(f) A request for up to five hundred (500) U.S. dollars for start- up funds.

This petition shall be considered by the Governing Board in accordance with Article V of the Constitution.

SECTION 6. INACTIVE STATUS. If neither the Local Section chair nor secretary responds to two successive yearly requests for completed Local Section Questionnaires listing new Local Section Officers and activities of the section, then the SAS President, or his/her surrogate, shall attempt to make contact with the Section. If contact cannot be made or after contact is made, it is the SAS representative's opinion that the Section is no longer functioning and will not function within the next year, then the Executive Committee shall be so notified. The Executive Committee may, if they deem it advisable, vote to place the Section on inactive status. This action must be approved by a three-fourths (3/4) majority at the next Governing Board Meeting.

(a) FUNDS. An inactive Section's funds or assets, after discharging of all just debts, shall be held by the Society Treasurer for five (5) years if the section is a Chapter. At the end of the five (5) year period the assets are to be disposed of as outlined by the inactive Section's Constitution and Bylaws, or in the event that no disposition of funds is specified, or the inactive Section's Constitution and Bylaws are not in the possession of the Society, the assets will revert to the general fund of the Society. If the section is an Affiliate, the funds or assets are disbursed according to the rules of that Affiliate. No money from an affiliate is returned to the Society unless directed to do so by the Affiliate.

(b) REMOVAL FROM INACTIVE STATUS. A petition of ten (10) or more SAS members, upon approval by the Local Section Affairs Committee, needs only a simple majority vote of the Governing Board to remove the Section from inactive status. If this takes place within five (5) years after being voted into inactive status, all of the Section's assets are to be returned. If a longer period of time has transpired, the Society Treasurer, on approval of the Governing Board, may grant the Local Section ten (10) dollars per petitioning SAS member or five hundred (500) dollars, whichever is less, to provide immediate operating funds.

(c) MEMBER STATUS. If a Section becomes inactive, the membership will be given the choice of transferring to the active Local Section or Technical Section of the member's choice.

SECTION 7. SAS local sections must fall into one of two categories:

LOCAL Section Affiliate: The local section is a separate entity from SAS. It has its own 501(c)(3) letter of exemption from the IRS and its own federal identification number. It accounts for and reports its own finances to the IRS and relevant state agencies as necessary. It cannot use SAS’ non-profit mailing permit from the post office. A disbursement of dues from SAS to the local section is a donation from SAS to the local section.

Local Section Chapter: The local section is not a separate entity but completely part of SAS. All of its activities and finances are ultimately the responsibility of SAS. The local section’s assets, liabilities, income, and expenses belong to SAS and must be reported by SAS to the IRS and the state of Maryland. The Governing Board or Bylaws of SAS can designate portions of SAS income for use by the local section, but that designation can be reversed or changed at any time. The local section does not have any assets that are legally separate from SAS. The annual disbursement of dues “from” SAS “to” the local section is simply just an internal transfer of funds from one SAS account to another. The local section can use the SAS non-profit mailing permit from the post office.

ARTICLE XIII - TECHNICAL SECTIONS

SECTION 1. Persons elected as Technical Section officers must be members in good standing of the Society for Applied Spectroscopy. Regular Members of a technical section do not need to be members of the Society for Applied Spectroscopy, but will only be considered members of the section upon payment of the non-member technical section dues as outlined in Article VII, Section 1 of the Society for Applied Spectroscopy bylaws.

SECTION 2. Technical Sections shall be encouraged to promote such scientific meetings as may conform to the objectives of the Society as stated in Article II of the Constitution.

SECTION 3. NEW TECHNICAL SECTIONS. An organized group interested in becoming a Technical Section of the Society for Applied Spectroscopy may petition the Governing Board of the Society for Technical Section status. The petition should include:

(a) A list of officers and expiration date of each officer's term.

(b) A list of all the current members with indication of Society for Applied Spectroscopy membership.

(d) Projected membership.

(e) A request for up to five hundred (500) U.S. dollars for start- up funds.

This petition shall be considered by the Governing Board in accordance with Article V of the Constitution.

SECTION 4. INACTIVE STATUS. If neither the Technical Section chair nor secretary responds to two successive yearly requests for completed Technical Section Questionnaires listing new Technical Section Officers and activities of the section, then the SAS President, or his/her surrogate, shall attempt to make contact with the Section. If contact cannot be made or after contact is made, it is the SAS representative's opinion that the Section is no longer functioning and will not function within the next year, then the Executive Committee shall be so notified. The Executive Committee may, if they deem it advisable, vote to place the Section on inactive status. This action must be approved by a three-fourths (3/4) majority at the next Governing Board Meeting.

(a) FUNDS. An inactive Section's funds or assets, after discharging of all just debts, shall be held by the Society Treasurer for five (5) years. At the end of the five (5) year period the assets are to be returned to the Society for Applied Spectroscopy general fund.

(b) REMOVAL FROM INACTIVE STATUS. A petition of ten (10) or more SAS members, upon approval by the Local and Technical Section Affairs Committee, needs only a simple majority vote of the Governing Board to remove the Section from inactive status. If this takes place within five (5) years after being voted into inactive status, all of the Section's assets are to be returned. If a longer period of time has transpired, the Society Treasurer, on approval of the Governing Board, may grant the Technical Section ten (10) dollars per petitioning SAS member or five hundred (500) dollars, whichever is less, to provide immediate operating funds.

(c) MEMBER STATUS. If a Section becomes inactive, the membership will be given the choice of transferring to the active Local Section or Technical Section of the member's choice.

SECTION 5. SAS technical sections must fall into one of two categories:

Technical Section Affiliate: The technical section is a separate entity from SAS. It has its own 501(c)(3) letter of exemption from the IRS and its own federal identification number. It accounts for and reports its own finances to the IRS and relevant state agencies as necessary. It cannot use SAS’ non-profit mailing permit from the post office. A disbursement of dues from SAS to the technical section is a donation from SAS to the technical section.

Technical Section Chapter: The technical section is not a separate entity but completely part of SAS. All of its activities and finances are ultimately the responsibility of SAS. The technical section’s assets, liabilities, income, and expenses belong to SAS and must be reported by SAS to the IRS and the state of Maryland. The Governing Board or Bylaws of SAS can designate portions of SAS income for use by the technical section, but that designation can be reversed or changed at any time. The technical section does not have any assets that are legally separate from SAS. The annual disbursement of dues “from” SAS “to” the technical section is simply an internal transfer of funds from one SAS account to another. The technical section can use the SAS non-profit mailing permit from the post office.

ARTICLE XIV - COMMITTEES

SECTION 1. STANDING COMMITTEES. The standing committees of the Society are: Awards, Constitution and Bylaws, Local and Technical Section Affairs, Long Range Planning, Membership, Nomination, Publications, Publicity, Tellers, Tour Speakers, Applied Spectroscopy William F. Meggers Award, Lester W. Strock Award, and Lippincott Award. Details of the Meggers Award Committee, the Lester Strock Committee, and the Lippincott Award Committee are in Article XVI, Sections 3, 4, and 8 respectively, of the Bylaws.

SECTION 2. STRUCTURE OF STANDING COMMITTEES. Each standing committee shall have a chair, a past-chair, and a chair-elect, unless otherwise specified in the Bylaws. All appointments shall begin March 1, except as stated in the Bylaws. Except where otherwise stated in the Bylaws, the chair-elect shall be selected by the President-Elect and all other committee members shall be selected by the President. In committees where there is a chair-elect, he/she shall automatically succeed the chair at the end of his/her term. If a vacancy occurs in the office of chair or chair-elect, the President will appoint a successor. At the discretion of the President, and with approval of the Executive Committee, any of the standing committees may be increased in number of members. Committee appointments may be terminated at any time by majority vote of the Executive Committee on recommendation of the President.

SECTION 3. AD-HOC COMMITTEES. All ad-hoc committees and their chairs shall be appointed by the President. Appointments to ad-hoc committees or boards external to the Society may be made for terms of more than one year with the concurrence of the Executive Committee.

SECTION 4. FACSS DELEGATES. In addition to the standing committees of the Society, the Society sends three (3) delegates to the Federation of Analytical Chemistry and Spectroscopy Societies (FACSS). The President, Past President and President-Elect, who serve on the Executive Committee, will automatically serve as delegates. The Past President shall submit a written report to the Executive Director for distribution forty (40) days prior to each regularly scheduled Governing Board meeting. This report summarizes the previous FACSS Governing Board meeting.

SECTION 5. COMMITTEE REPORTS. Each committee chair shall submit a written report of committee activities and recommendations to the Executive Director for distribution prior to each regularly scheduled Executive Committee or Governing Board meeting, except as noted below.

SECTION 6. AWARDS COMMITTEE. This committee shall consist of a total of three (3) members. The chair-elect is appointed for a two (2) year term (as chair-elect and chair). There is no past-chair. The other member of this committee serves for one year. This committee shall:

(a) evaluate persons for Honorary Membership who have made exceptional contributions to spectroscopy and recommend them first to the Executive Committee and then to the Governing Board in accordance with Article IV, Section 2 of the Constitution.

(b) evaluate persons for the Distinguished Service Award who have made exceptional contributions to the Society for Applied Spectroscopy and recommend them first to the Executive Committee and then to the Governing Board in accordance with Article XVI, Section 5 of the Bylaws.

(c) administer the Graduate Student Award, in accordance with Article XVI, Section 6 of the Bylaws and select the awardee from candidates recommended by the Local Sections, Technical Sections, or members at large of the Society.

(d) administer the Undergraduate Award in Applied Spectroscopy in accordance with Article XVI, Section 7 of the Bylaws. The undergraduate awardees are selected by the Local Sections.

Recommendations for these awards shall be included in the report from the Awards Committee for presentation to the Executive Committee at the spring meeting and followed by a vote by the Governing Board.

SECTION 7. CONSTITUTION AND BYLAWS COMMITTEE. This committee shall consist of a total of three (3) members. The Past President, or his/her designee, shall serve as the chair of the committee for his/her term as Past President. There shall be no chair-elect. The President-Elect is also a member of this committee. The other member of this committee serves for one year and is appointed by the President. This committee shall:

(a) consider and report, at least annually, on all matters relating to the Constitution and Bylaws of the Society.

(b) approve the Constitution and Bylaws of Local Sections after review to insure that they are consistent and in harmony with the Society Constitution and Bylaws.

(c) recommend first to the Executive Committee and then to the Governing Board any amendments to the Constitution or the Bylaws of the Society that seem advisable.

SECTION 8. LOCAL AND TECHNICAL SECTION AFFAIRS COMMITTEE. This committee shall consist of a total of five (5) members. The chair-elect is appointed for a three (3) year term (as chair-elect, chair, and past-chair). Each year one other member is appointed for a two (2) year term. This committee shall:

(a) study and make recommendations concerning problems affecting Local Section activities.

(b) receive and review petitions for new Local and Technical Sections and shall submit its findings and recommendations first to the Executive Committee and then to the Governing Board for action.

(c) select the Local Section that has contributed the most toward accomplishing the objectives of the Society during the preceding year of the Society in accordance with Article XV, Section 2 of the Bylaws. The winning section shall receive the Poehlman Award.

(d) Will coordinate the nomination and election of the five (5) Local Section Members to the Governing Board.

SECTION 9. LONG RANGE PLANNING COMMITTEE. This committee shall consist of a total of five (5) members to include the five most recent past president’s of the Society. The chair shall be the immediate past president. This committee shall meet to strategize for the long term health and well being of the Society.

SECTION 10. FELLOWS COMMITTEE. This committee shall consist of three (3) members comprised of existing Fellows. The chair-elect is appointed for a 2-year term as chair-elect and chair. There is no past chair. The other member of the committee serves for one-year. This committee shall evaluate persons for the award of Fellow in accordance with the rules outlined in Article XVI Section 9.

SECTION 11. MEMBERSHIP COMMITTEE. This committee shall consist of a total of three (3) members. The chair-elect is appointed for a two (2) year term (as chair-elect and chair). There is no past chair. Each year one other member is appointed for a two (2) year term. This committee shall:

(a) promote the enlistment of new Regular Members, Sponsoring Members, and Student Members.

(b) coordinate the activities of the Local Section Membership Committees.

SECTION 12. NOMINATION COMMITTEE. The term of office of the Nomination Committee begins on March 1. This committee shall consist of six (6) members according to the following qualifications:

(a) The chair of the committee shall be the Second Past President of the Society.

(b) The President and President-Elect shall each select two members to this committee to each serve one-year terms.

(c). The Nomination Committee shall submit the names of all nominated At-Large Governing Board members and at least two (2) nominees for each office to be filled to the Secretary not later than December 1 of each year. Additional nominations for any elective office of the Society may be made by a petition signed by at least forty (40) Regular Members and received by the Secretary not later than December 31. Nominees by petition shall meet the other qualifications of the nominees as established in the Bylaws. The only report from the Nomination Committee is to the Executive Committee at the spring meeting.

SECTION 13. PUBLICATIONS COMMITTEE. This committee shall consist of a total of five (5) members. The chair-elect is appointed for six (6) year term (as chair-elect for two terms, chair for two terms, and past-chair for two terms). Each year one other member is appointed for a two (2) year term. This committee shall:

(a) serve in an advisory capacity to the Editor-in-Chief of the Journal, the Newsletter Editor, and the Executive Director regarding Applied Spectroscopy, the Newsletter, and other publications undertaken by the Society.

(b) review applications for the position of Editor-in-Chief of the Journal and Newsletter Editor, when these positions need to be filled, and forward recommendations first to the Executive Committee and then to the Governing Board for approval.

SECTION 14. PUBLICITY COMMITTEE. This committee shall consist of a total of five (5) members. The chair-elect is appointed for a three (3) year term (as chair-elect, chair, and past-chair). Each year one other member is appointed for a two (2) year term. This committee shall assist the Executive Director in making known the activities and objectives of the Society through the appropriate channels and assisting Local and Technical Sections in these matters as requested.

SECTION 15. TELLERS COMMITTEE. This committee shall consist of a total of three (3) members. The chair and other two (2) members are appointed for a one (1) year term. There shall be no chair-elect or past-chair. The members should live in close proximity to facilitate counting. This committee shall:

(a)) tally the votes cast in the election of Officers, At-Large Governing Board members, and on any proposed amendment to the Constitution, or any resolution voted upon by the eligible members.

(b) report the results to the President of the Society.

SECTION 16. TOUR SPEAKERS COMMITTEE. This committee shall consist of a total of three (3) members. Each member is appointed for a three (3) year term culminating in his/her year as coordinator. This committee shall:

(a) select speakers for the Tour Speakers Program.

(b) submit its selections to the Executive Director by September 1 for the following year's spring Tour Program and may advise and assist him/her in coordinating the tour.

ARTICLE XV - GENERAL PROVISIONS

SECTION 1. ANNUAL AUDIT. The financial accounts and records of the Society shall be subjected to an annual audit by a Certified Public Accountant approved by the Executive Committee.

SECTION 2. BONDING. The fiduciary officers and employees of the Society and/or other ventures involving the collection or distribution of money shall be bonded to the extent of not less than twenty (20) percent of the estimated total annual amount of their accounts. The cost of said bonding is paid by the Society.

SECTION 3. PLACEMENT BUREAU. The Governing Board shall be empowered to establish a Placement Bureau for the purpose of promoting the professional standing of the members and aiding employers in acquiring the services of spectroscopists.

SECTION 4. AFFILIATIONS. The Governing Board, after prior approval of the Executive Committee, shall be empowered to establish affiliation with other technical and special interest groups for the purposes outlined in Article II of the Constitution.

(a) Members of groups affiliated with the Society for Applied Spectroscopy are not required to be members of the Society for Applied Spectroscopy.

(b) Agreements of affiliation shall be approved by the Executive Committee and ratified by a two-thirds (2/3) majority of votes cast by the Governing Board.

(c) Groups brought into affiliation with the Society for Applied Spectroscopy shall be permitted one (1) voting delegate and one (1) alternate at all Governing Board meetings. The delegate and alternate shall be Regular Members of the Society for Applied Spectroscopy.

(d) An affiliate group shall be placed on inactive status

(1) by mutual agreement between the Society for Applied Spectroscopy and the affiliate,

(2) when no formal report has been presented to the Society for Applied Spectroscopy Governing Board for two (2) successive years, or

(3) when the affiliate group fails to respond to three (3) successive requests for delegates to the Governing Board meeting. At this time the Executive Committee may recommend a status change to the Governing Board. A vote to place an affiliate group on inactive status shall require a two-thirds (2/3) majority of the votes cast by the Governing Board.

SECTION 5. ASSOCIATIONS. The Society may form associations with other international organizations or international conferences. Delegates, liaison persons, or other representatives may be named, as appropriate, by the President for specified terms for the purpose of providing input from the Society. The representatives may be instructed by the Governing Board or the Executive Committee regarding specific issues.

ARTICLE XVI - AWARDS

SECTION 1. The Society may administer awards recognizing accomplishments in the field of spectroscopy or related to promoting the objectives of the Society. These awards may be sponsored by the Society or other corporations. The preparation of the certificates and program arrangements for presentation of the awards shall be the responsibility of the Executive Director.

SECTION 2. WILLIAM J. POEHLMAN AWARD. This award is granted to the Local Section of the Society which has contributed the most towards accomplishing the goals and ideals of the Society during the preceding year. It consists of a certificate and an honorarium of $200.00. This award is sponsored by the Society. The recipient shall be selected by the Local Section Affairs Committee as described in Article XIV, Section 8 of the Bylaws.

SECTION 3. APPLIED SPECTROSCOPY WILLIAM F. MEGGERS AWARD. The selection committee consists of four (4) members total, the chair, a chair-elect, the Editor-in-Chief, and one (1) other member. The chair-elect is appointed for a two (2) year term (as chair-elect and as chair). Each year one other member is appointed for a one (1) year term. There is no past-chair.

The chair of the committee shall notify in writing the Society for Applied Spectroscopy President, Secretary, and Executive Director of the name(s) of the committee's selection by February 15 of the year following the year in which the paper appeared in Applied Spectroscopy.

This award is given to the author(s) of the outstanding paper appearing in Applied Spectroscopy. It is awarded at the Society for Applied Spectroscopy award ceremony held at the fall meeting following the calendar year of publication and shall consist of a scroll and an honorarium of $500.00. The honorarium shall be shared equally in the case where the paper has more than one author. Financial assistance may be provided by the Society for Applied Spectroscopy. Arrangements must be approved by the Executive Director.

SECTION 4. LESTER W. STROCK AWARD. The selection committee shall consist of three (3) members total, a chair, a chair-elect, and the chair-elect of the New England Section or his/her appointee. The chair-elect is appointed for a two (2) year term (as chair-elect and as chair). There is no past-chair. The committee chair shall notify the Executive Director of the committee’s selection by February 15. The award shall be presented at the Society for Applied Spectroscopy award ceremony held at the fall meeting by the New England Section committee member or his/her representative.

This award has been established by the New England Section and is given annually to an author or authors of an outstanding paper or series of papers which are collectively outstanding. The award shall be a medal. All administration of the award shall be the responsibility of the New England Section. If the selected paper(s) has more than one author, each principal author shall be awarded a medal. A principal author shall be defined as one who has made a major contribution toward the publication of the paper. If difficulty arises in the determination of principal author(s), the selection committee shall decide which authors are to be awarded medals and their decision will be final. The paper(s) to be considered shall have appeared during the five (5) years preceding the year of the award, and shall have been on analytical spectroscopy. The selection committee shall give particular attention to the scientific interests of Lester W. Strock in the geological and life sciences, as exemplified by his publications. Nomination for the award may be made by any member of the Society.

SECTION 5. DISTINGUISHED SERVICE AWARD. This award is established to recognize individual members for their long- time service to the Society. The Award consists of an engraved plaque and a lifetime membership in the Society. This membership shall include all the privileges and rights of a regular member. The award shall be presented at the Society for Applied Spectroscopy award ceremony held at the fall meeting. Nomination for the Distinguished Service Award may be made by Local Sections or the Executive Committee and forwarded to the Awards Committee or by the Awards Committee. The recipient shall be selected by the Awards Committee as described in Article XIV, Section 6 of the Bylaws.

SECTION 6. SAS GRADUATE STUDENT AWARD. This award is given to a graduate student in recognition of outstanding research in the area of spectroscopy. Any full-time graduate student doing research in the field of spectroscopy shall be eligible for the award. The recipient shall be selected by the Awards Committee as described in Article XIV, Section 6 of the Bylaws. The award shall consist of a plaque or scroll and an expense-paid trip to FACSS to accept the award. The Executive Director shall make all arrangements regarding travel, hotel, and registration expenses of the awardee. The Executive Director shall also inform the awardee of any limitations in the amount of money which may be spent for meals and miscellaneous expenses.

SECTION 7. UNDERGRADUATE AWARD IN APPLIED SPECTROSCOPY. This award is granted to a junior or senior undergraduate student majoring in science. Each Local Section may make one such award each year. Students may apply for, or be nominated for, this award through the Local Section chair. Selection criteria and administration of the award is governed by the Local Section Affairs Committee. The Local Section shall select the awardee and make the final award in accordance with the criteria established. The Society will provide each awardee with a one-year subscription to the Journal and a certificate.

SECTION 8. LIPPINCOTT AWARD. This award is given to honor the memory of Ellis R. Lippincott. The medal is sponsored jointly by the Society for Applied Spectroscopy, the Coblentz Society, and the Optical Society of America. The recipient of the award shall have made significant contributions to vibrational spectroscopy. These contributions may be theoretical, experimental, or both, as well as basic or applied.

Each Society selects two (2) members to serve on the Lippincott Committee. The Society for Applied Spectroscopy members each serve a two (2) year term. The location and presentation of the award and the chairing of the committee rotates among the sponsoring organizations. When the Society for Applied Spectroscopy is the sponsoring organization, the award is presented at FACSS. Additional details about the Lippincott Award are found in the Operating Agreement among the three sponsoring societies, a copy of which is at the Society Office.

SECTION 9. FELLOWS This award is established to recognize individual members for their outstanding service to the field of spectroscopy. The award consists of a plaque and recognition at the SAS annual meeting. Up to 12 Fellows per year may be selected. Nomination for the award of Fellow must be made by current SAS Fellows or the Fellows Committee. The committee shall review all nominations and shall forward the award slate to the SAS Executive Committee for final approval. Fellows must continue to be members in good standing of the Society in order to maintain Fellow status. All Honorary Members of the Society shall be granted Fellowship automatically.

ARTICLE XVII - EMPLOYEES OF THE SOCIETY

SECTION 1. Responsibility for the hiring or dismissal of the Executive Director rests with the Executive Committee.

SECTION 2. When it becomes necessary to fill the position of Executive Director, the President shall appoint an ad-hoc search committee. This search committee shall review applications for the position and forward its recommendations to the Executive Committee and finally to the Governing Board for approval.

SECTION 3. The ultimate authority for the resolution of any work-related difficulty of the Executive Director rests with the Society President.

SECTION 4. Responsibility for the hiring or dismissal of other Society employees rests with the Executive Director with the prior approval of the Executive Committee.

ARTICLE XVIII - AMENDMENTS

Amendments to the Bylaws shall be studied by the Constitution and Bylaws Committee, except in cases pertaining to dues and their allocation where the Executive Committee shall study and recommend changes. Amendments to the Bylaws shall be placed on the agenda of a Governing Board Meeting or an Executive Committee Meeting, and shall be sent to the delegates at least thirty (30) days before the Governing Board or Executive Committee Meeting at which the amendments shall be considered. Amendments shall be adopted by a two-thirds (2/3) majority of the votes cast by the Governing Board unless there is no Governing Board meeting scheduled for at least 6 months in which case the Executive Committee may approve the amendments by majority vote.