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Manuscript Submission FAQ

 

 

Q. What are the style requirements for Applied Spectroscopy?

A. It is our job to help you present your research as clearly and professionally as possible, and the author guidelines describe Applied Spectroscopy’s formatting and style requirements. The author guidelines can be found here: www.s-a-s.org/journal/authguide/


Q. How do I obtain permission to use figures from a paper previously published in Applied Spectroscopy?

A. You may purchase the right to "republish or display content" from Applied Spectroscopy through the Copyright Clearance Center (www.copyright.com).

1. On the Copyright Clearance Center home page, search for "Applied Spectroscopy" in the "Get Permission" field.
2. On the results page, the third occurrence of Applied Spectroscopy refers to the journal, published by the Society for Applied Spectroscopy.
3. Click on the applicable "Pay-Per-Use Options" button, and a menu will expand to show the permission types available for purchase.

Please forward the confirmation of your purchase to the Managing Editor (Kristin S. MacDonald at kristin_macdonald@chem.ubc.ca) to receive a PDF copy of the published article.


Q. What is the maximum number of graphics or picture files I can upload with my paper?

A. While we do not have a limit to the number of figures or graphics that can accompany a paper, we encourage authors to consolidate findings and data appropriately, e.g., place related graphics panels together as one figure labeled a), b), etc. For further information on formatting and presenting data, please see the following resources: www.edwardtufte.com/tufte/books_vdqi and www.scantips.com/basics09.html.


Q. What figure file formats do you accept?

A. The following high-resolution formats are preferred: .tif, .eps, and .jpg. The following formats are not preferred, but are acceptable if the resolution is high enough: .pdf and gif. Halftone and color images should be a minimum of 200 pixels per inch (ppi), and ideally 350 ppi. Line art must be a minimum of 600 ppi, and ideally 1200 ppi. For one of the most comprehensive online tutorials covering graphics file formats and conversion processes, consult http://www.plosone.org/static/figureGuidelines.action#howto.


Q. I was told you no longer accept figures created using PowerPoint or another Microsoft Office product. Why don’t you accept these files?

A. PowerPoint files cause a variety of problems with the manuscript tracking system and the final file preparation process for layout. We are not the only science, technology, or medical (STM) journal to discourage .ppt files. PowerPoint files are typically large (some have been over 10 MB each and won't upload to the system). But the real problem stems from the fact that .ppt files require an intermediate conversion step to save them as .jpg or .tif files for publication. The conversion process often causes misalignment or outright loss of important file data. We've found it is better to save the file as a native .tif (with LZW compression), .jpg, or .pdf, if at all possible.


Q. Why was the format of my equations changed?

A. All equations are reformatted using the MathType program according to the authoritative publishing guide to mathematics, Mathematics Into Type, by Ellen Swanson and Arlene O’Sean. The following conventions for publishing mathematics should be followed:

• All Greek characters should appear in normal face (i.e., Roman, not italic).

• All variables represented by a Latin letter should be in italics.

• All constants and designators (i.e., kmax) should be in normal (Roman) face.

• Vectors should be lowercase bold and matrices should be uppercase bold (both in normal, Roman, face).

• Inline equations are modified when necessary through the use of parentheses or a solidus for fractions instead of being stacked.

 


Q. Why were the hyphens stripped from such compound phrases as “physiologically induced,” “biologically manipulated,” etc. from my paper during editing?

A. Hyphens are left out of such phrases as "physiologically induced" because it is grammatically incorrect to place hyphens after words ending in -ly per various style guides. Also, it is common format to only hyphenate compound modifiers in front of nouns. While this likely sounds like another fiddly English grammar lesson, we follow the conventions of such resources as the American Chemical Society Style Guide, 3rd. ed., and the Chicago Manual of Style, 15th and 16th eds. If you are concerned that something was edited in error, please contact us for further information and clarification.

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