Where We Collect Personal Data From
SAS receives your personal data from these sources:
- Websites (SAS owned or managed), including S-A-S.org and spectroscopyonmars.com any other websites managed by SAS where you create accounts to access products and services.
- Mobile applications; for example, a conference badge reader app.
- SAS-contracted vendors who provide a specific service related to the delivery of a product or service, including those for which you provide registration information such as, paper submissions, conference registrations, videos, images, career searches, grant applications, webinars etc.
- Third-party individuals, including
- Corresponding authors providing information about you as a co-author or potential reviewer
- Nominators submitting information about you as a nominee for an award or potential reference
- SAS-contracted partners, including co-sponsors for meetings and peer societies.
- Your correspondence to us via mail, email or fax or when you respond to a voluntary survey.
What Personal Data We Collect
The personal data collected by SAS falls into these categories:
- Identifying data, including name and photo.
- Contact data, including email addresses, physical addresses and telephone numbers.
- Demographic data.
- Financial data, including transaction details about purchases you have made, and payments to and from you.
- Professional data, including CVs, technical and research interests, educational background, and employers.
- SAS-related activity data, including author and reviewer history, volunteer activities, customer service communications, and video interviews.
- Technical data, including internet protocol (IP) address, browser type and version, broad geographic location, device type, operating system and other technical information. We may also collect information about how your device has interacted with our websites, including the web pages accessed and links clicked on.
How We Use Personal Data
SAS uses your personal data to:
- Process and deliver a product or service you have ordered.
- In some cases, this will require SAS to share your data with a third-party provider. In these cases, a contractual arrangement is in place to ensure the protection of the data and the minimal transfer of data necessary to complete the task that is shared. For example, accepted manuscripts – which include author contact information – are shared with our publishing vendors to prepare the article for publication.
- In other cases, SAS contracts with a partner to provide a product or service and data is shared with or received from the partner. For example, a co-sponsor of a meeting, a peer society that processes joint memberships, or a sister society or organizations that provides a member benefit (e.g., Wiley or Sage Publications discount publication programs).
- Provide information to you about other relevant SAS programs and services based on your interests.
- Consider you for an award, grant, or recognition. For example, membership and SAS-related activity data may be shared with the review committee along with the nomination/application materials.
- Include your information in our online directory.
- Improve your online experience. For example, we keep track of what’s in your shopping cart or keep you logged in to our network as you read online journal content.
- Monitor SAS content and services to prevent potentially abusive activities.
- Share mailing addresses with SAS Industry corporate members.
- Respond to a competent law enforcement body, regulatory or government agency, court or other third party where we believe disclosure is legally required; to exercise, establish or defend our legal rights; or to protect your vital interests or those of any person.
Your Data Rights
You may access the majority of the information that SAS maintains on you in our database in the Member Profile feature of our website (s-a-s.org). Author and reviewing information is contained in SAS Publishing Group Sage’s Digital Library and our manuscript submission system Questions or concerns about your data may be sent to firstname.lastname@example.org. If you are an individual covered by European data protection rules, you have certain rights with regard to your personal data. If you wish to exercise a specific data right, contact email@example.com.
Cookies and Other Tracking Technologies
Web site log files store information such as internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. Normally, an IP address will change each time you connect to the internet; in some cases, however, you may have a static address, and your IP address may be deemed identifiable. Log files are used to analyze trends, administer the site, track users' movements within the site and gather broad demographic information for aggregate use. The log files are used by utility tracking software to analyze user movement.
Transfer of Information to Other Countries
SAS is a global organization headquartered in the United States but with activities, members, customers, vendors, and consultants around the world. In the course of normal business, SAS may transfer information to other countries as necessary for us to provide our products and services. By submitting your information to SAS (electronically or in hard copy), you consent to such transfers and to the processing of this information in other countries.
Modifications to this Notice
SAS may modify, add or remove portions of this Privacy Notice at any time. Where such changes are material in nature, SAS will provide additional notice via email or notification on the Websites. The date of the last update is displayed at the top of this Privacy Notice.
If you have any questions or suggestions regarding this Privacy Notice, please contact SAS at:
168 West Main Street
New Market, MD 21774